> ## Documentation Index
> Fetch the complete documentation index at: https://docs.nextks.com/llms.txt
> Use this file to discover all available pages before exploring further.
# Meeting Minutes
> Record a meeting on your phone and get automatic, AI-written minutes — delivered by email and chat, browsable on the web, and searchable by your team and AI agents.
## Overview
Meeting Minutes turns a spoken meeting into structured, shareable notes. You record the meeting in the NextKS Voice app; NextKS transcribes it and writes the minutes for you, then delivers them by email and chat. Your minutes live in the **/meetings** web library, and once you publish them they become part of your organization's [knowledge base](/guides/gateway-mcp) — discoverable by teammates and AI agents.
Tap **Transcribe** in the Voice app, hold your meeting, and upload. Transcription happens as you go.
NextKS summarizes the transcript into structured minutes — topics, decisions, action items, and more — automatically.
## Recording a meeting
Meetings are recorded from the **NextKS Voice** Android app (see the [NextKS Voice guide](/guides/voice-app) to install it).
1. Open the Voice app and tap the **Transcribe** button on the home screen.
2. Confirm the **recording notice** — NextKS plays and shows a consent prompt: *"This meeting is being recorded and transcribed. Please inform all participants now if they have not already been informed."*
3. Hold your meeting. Audio is transcribed in near-real-time, in chunks, as you talk. If your connection drops, chunks are queued on the device and retried automatically.
4. Tap **Stop** when the meeting ends, then **Upload** to send the session for processing.
You are responsible for informing participants that the meeting is being recorded and transcribed. Confirm consent before you start, in line with the laws and policies that apply to you.
## Your meeting minutes
When you upload a recording, NextKS automatically summarizes the transcript into **minutes** — you don't have to write anything. The minutes are generated in the meeting's own language and follow a consistent structure:
* **Title** — inferred from the conversation
* **Duration**
* **Purpose** — a one- or two-sentence summary of why you met
* **Key discussion topics**
* **Decisions made**
* **Open questions**
* **Action items** — a table of task, owner, and deadline
* **Next steps**
Both the transcript and the generated minutes are saved to your meetings library, where you can review and edit them.
## Where your minutes are delivered
As soon as a recording is processed, NextKS sends you two things:
* **An email** with the full minutes (subject line "Meeting Minutes — *your meeting*").
* **A direct message** from the NextKS bot in Slack or Teams, with a deep link straight to the meeting in the web app.
Both are sent automatically — open the email to read the minutes, or follow the DM link to view the transcript and minutes side by side.
## The meetings library
Everything you record lives at **/meetings** in the NextKS web app.
See your own meetings, newest first, each with its date and a preview of the minutes. The list shows only meetings you recorded.
Open a meeting to read the full transcript and minutes together. As the owner you can edit and save the minutes, and publish or unpublish them.
Find past meetings by date range or by searching the text of the minutes.
Create a meeting by hand at **/meetings/new** — paste an external transcript or pre-written minutes to keep everything in one place.
You can also select several meetings at once to **publish**, **unpublish**, or **delete** them in bulk.
## Sharing minutes with your team
By default your minutes are private to you. **Publishing** a meeting makes its minutes discoverable to the rest of your organization through [knowledge-base](/guides/knowledge-base) search — so a teammate (or an AI agent) asking about the topic can find them. They appear in search results, not in other people's meeting lists.
* **Publish** — save your minutes first, then publish; the minutes become searchable across your organization.
* **Unpublish** — makes the minutes private again and removes them from search.
Once published, minutes are reachable through the knowledge-base search available to AI agents via the [NextKS MCP](/guides/gateway-mcp) (`gateway_search_kb`) and to the NextKS bot.
## Meeting tools for AI agents
AI agents connected through the [NextKS MCP](/guides/gateway-mcp) can work with your meetings using four tools. They are **owner-scoped** — an agent only ever sees your own meetings.
| Tool | What it does |
| --------------------------- | -------------------------------------------------------------------------------------------------------------------- |
| `search_meetings` | Search your own meetings by date range and text. Returns id, title, publish state, and a short minutes preview. |
| `get_meeting_minutes` | Fetch the full minutes for one of your meetings. Returns the minutes and publish state — **not** the raw transcript. |
| `publish_meeting_minutes` | Publish a meeting's minutes so your organization can find them via knowledge-base search. |
| `unpublish_meeting_minutes` | Make a meeting's minutes private again. |
To discover meetings **published by others** in your organization, use knowledge-base search (`gateway_search_kb`) rather than these tools — `search_meetings` and `get_meeting_minutes` only return your own meetings.